Privacy Policy

Last updated: February 25, 2024
Effective Date: February 25, 2024

Table of Contents

• Introduction
• Data Protection Officer
• Representative
• How we collect and use (process) your personal information
• Use of the Whaleform Inc.com website
• Cookies and tracking technologies
• Use of the Whaleform Inc services
• When and how we share information with third parties
• Transferring personal data to the U.S.
• Data Subject rights
• Security of your information
• Data storage and retention
• Processing activities
• Questions, concerns, or complaints  

Introduction

Whaleform Inc. DBA Whalesync is a software as a service that enables businesses to sync data across other third-party tools.

We understand that you are aware of and care about your own personal privacy interests, and we take that seriously. This Privacy Notice describes Whalesync’s policies and practices regarding its collection and use of your personal data and sets forth your privacy rights. We recognize that information privacy is an ongoing responsibility, and so we will from time to time update this Privacy Notice as we undertake new personal data practices or adopt new privacy policies.

Data Protection Officer

Whalesync is headquartered in Miami, Florida in the United States. Whalesync has appointed an internal data protection officer for you to contact if you have any questions or concerns about Whalesync’s personal data policies or practices. If you would like to exercise your privacy rights, please direct your query to Whalesync’s data protection officer. Whalesync’s data protection officer’s name and contact information are as follows:

Curtis Fonger
390 NE 191st St STE 8026
Miami, FL 33179
United States
privacy@whalesync.com

Representative

We value your privacy and your rights as a data subject and have therefore appointed Prighter Group with its local partners as our privacy representative and your point of contact for the following regions:

• European Union (EU)

If you want to contact us via our representative, Prighter or make use of your data subject rights, please visit the following website: https://prighter.com/q/12931220194.

How we collect and use (process) your personal information

Whalesync collects personal information about its website visitors and customers. With a few exceptions, this information is generally limited to:

• name 
• job title 
• employer name 
• work address 
• work email 
• work phone number 

We use this information to provide prospects and customers with services. 

We do not sell personal information to anyone and only share it with third parties who are facilitating the delivery of our services.

From time to time, Whalesync receives personal information about individuals from third parties. Typically, information collected from third parties will include further details on your employer or industry. We may also collect your personal data from a third party website (e.g. LinkedIn).

Use of the Whalesync Website

As is true of most other websites, Whalesync’s website collects certain information automatically and stores it in log files. The information may include internet protocol (IP) addresses, the region or general location where your computer or device is accessing the internet, browser type, operating system and other usage information about the use of Whalesync’s website, including a history of the pages you view. We use this information to help us design our site to better suit our users’ needs. We may also use your IP address to help diagnose problems with our server and to administer our website, analyze trends, track visitor movements, and gather broad demographic information that assists us in identifying visitor preferences.

Whalesync has a legitimate interest in understanding how members, customers and potential customers use its website. This assists Whalesync with providing more relevant products and services, with communicating value to our sponsors and corporate members, and with providing appropriate staffing to meet member and customer needs.

Sharing information with third parties

The personal information Whalesync collects from you is stored in one or more databases hosted by third parties located in the United States. These third parties do not use or have access to your personal information for any purpose other than cloud storage and retrieval. On occasion, Whalesync engages third parties to send information to you, including information about our products, services, and events.

A list of our third party subprocessors can be found here: https://security.whalesync.com/subprocessors. As Whalesync grows and changes, this list might change.

We do not otherwise reveal your personal data to non-Whalesync persons or businesses for their independent use unless: (1) you request or authorize it; (2) it’s in connection with Whalesync-hosted and Whalesync co-sponsored conferences as described above; (3) the information is provided to comply with the law (for example, compelled by law enforcement to comply with a search warrant, subpoena, or court order), enforce an agreement we have with you, or to protect our rights, property or safety, or the rights, property or safety of our employees or others; (4) the information is provided to our agents, vendors or service providers who perform functions on our behalf; (5) to address emergencies or acts of God; or (6) to address disputes, claims, or to persons demonstrating legal authority to act on your behalf. We may also gather aggregated data about our services and website visitors and disclose the results of such aggregated (but not personally identifiable) information to our partners, service providers, advertisers, and/or other third parties for marketing or promotional purposes.

The Whalesync website connects with third party services such as Facebook, LinkedIn, Twitter and others. If you choose to share information from the Whalesync website through these services, you should review the privacy policy of that service. If you are a member of a third party service, the aforementioned connections may allow that service to connect your visit to our site to your personal data.

Transferring personal data to the U.S.

Whalesync has its headquarters in the United States. Information we collect about you will be processed in the United States. By using Whalesync’s services, you acknowledge that your personal information will be processed in the United States. The United States has not sought nor received a finding of “adequacy” from the European Union under Article 45 of the GDPR. Pursuant to Article 46 of the GDPR, Whalesync is providing for appropriate safeguards by entering binding, standard data protection clauses, enforceable by data subjects in the EEA and the UK. These clauses have been enhanced based on the guidance of the European Data Protection Board and will be updated when the new draft model clauses are approved.

Depending on the circumstance, Whalesync also collects and transfers to the U.S. personal data with consent; to perform a contract with you; or to fulfill a compelling legitimate interest of Whalesync in a manner that does not outweigh your rights and freedoms. Whalesync endeavors to apply suitable safeguards to protect the privacy and security of your personal data and to use it only consistent with your relationship with Whalesync and the practices described in this Privacy Statement. Whalesync also enters into data processing agreements and model clauses with its vendors whenever feasible and appropriate. Since it was founded, Whalesync has received zero government requests for information.

For more information or if you have any questions, please contact us at privacy@whalesync.com

Data Subject rights

The European Union’s General Data Protection Regulation (GDPR) and other countries’ privacy laws provide certain rights for data subjects. Data Subject rights under GDPR include the following:

• Right to be informed
• Right of access
• Right to rectification
• Right to erasure
• Right to restrict processing
• Right of data portability
• Right to object
• Rights related to automated decision making including profiling

This Privacy Notice is intended to provide you with information about what personal data Whalesync collects about you and how it is used. 

If you wish to confirm that Whalesync is processing your personal data, or to have access to the personal data Whalesync may have about you, please contact us at privacy@whalesync.com.

You may also request information about: the purpose of the processing; the categories of personal data concerned; who else outside Whalesync might have received the data from Whalesync; what the source of the information was (if you didn’t provide it directly to Whalesync); and how long it will be stored. You have a right to correct (rectify) the record of your personal data maintained by Whalesync if it is inaccurate. You may request that Whalesync erase that data or cease processing it, subject to certain exceptions. You may also request that Whalesync cease using your data for direct marketing purposes. In many countries, you have a right to lodge a complaint with the appropriate data protection authority if you have concerns about how Whalesync processes your personal data. When technically feasible, Whalesync will—at your request—provide your personal data to you.

Reasonable access to your personal data will be provided at no cost. If access cannot be provided within a reasonable time frame, Whalesync will provide you with a date when the information will be provided. If for some reason access is denied, Whalesync will provide an explanation as to why access has been denied.

For questions or complaints concerning the processing of your personal data, you can email us at privacy@whalesync.com. Alternatively, if you are located in the European Union, you can also have recourse to the European Data Protection Supervisor or with your nation’s data protection authority.

Data storage and retention

Your personal data is stored by the Whalesync on its servers, and on the servers of the cloud-based database management services the Whalesync engages, located in the United States. The Whalesync retains service data for the duration of the customer’s business relationship with the Whalesync and for a period of time thereafter, to analyze the data for Whalesync’s own operations, and for historical and archiving purposes associated with Whalesync’s services. Whalesync retains prospect data until such time as it no longer has business value and is purged from Whalesync systems. All personal data that Whalesync controls may be deleted upon verified request from Data Subjects or their authorized agents. For more information on where and how long your personal data is stored, and for more information on your rights of erasure and portability, please contact us at: privacy@whalesync.com.

Children’s data

We do not knowingly attempt to solicit or receive information from children.

Processing activities

When you visit or log in to our website, cookies  and similar technologies may be used by our online data partners or vendors to associate these activities with other personal information they or others have about you, including by association with your email or home address.  We (or service providers on our behalf) may then send communications and marketing to these email or home addresses.  You may opt out of receiving this advertising by visiting https://app.retention.com/optout

Questions, concerns or complaints

If you have questions, concerns, complaints, or would like to exercise your rights, please contact us at:

Whalesync
390 NE 191st St STE 8026
Miami, FL 33179
United States
privacy@whalesync.com